OWNERSHIP CHANGE GUIDE

OWNERSHIP CHANGE REQUIREMENTS

Please see the below situations for the documents required to process a change in ownership. Armor Energy, LLC reserves the right to require additional or alternate documentation at its discretion. If you have any questions, please contact our Owner Relations Team at ownerrelations@armorenergyllc.com.

 

All documents should be sent to:

Armor Energy, LLC
Attn: Division Order Dept.
4500 South Garnett Road, Suite 250
Tulsa, Oklahoma 74146

ownerrelations@armorenergyllc.com

 

Address Change

Document(s) Required:

Signed and completed Address Change Form

 

Name Change

Document(s) Required:

Signed and completed Name Change Form, revised form W-9, and

Marriage – Copy of Marriage Certificate

Divorce – Copy of Divorce Decree reinstating maiden name or prior name

Legal Name Change – Copy of certified court order evidencing name change

Company/Corporate Name Change – Certificate of Name Change

Merger of Company/Corporation – Certificate of Merger

Appointment of AIF (Attorney in Fact) – Copy of AIF/Power of Attorney document

 

 

Guardianship

Document(s) Required:

Letter of Guardianship certified and issued by the local court

 

 

Owners Divorce

Document(s) Required:

Recorded copy of final Divorce Decree including Settlement Agreement

and recorded conveyance documents covering the property

 

 

Trust/Partnership

Document(s) Required:

Copy of Trust or Partnership Agreement including signature pages and Memorandum of Trust or Certificate of Trust

and recorded document conveying the interest in a property to the Trustee and/or Trust or Partnership

 

Death of Trustee – Death Certificate of original Trustee and recorded document appointing Successor Trustee

and copy of Trust/Partnership Agreement, if not already in our files

 

Resignation of Trustee – Recorded document of resignation of Trustee and Acceptance by Successor Trustee 

and copy of Trust/Partnership Agreement, if not already in our files

 

Trust/Partnership is Terminated – Dissolution of Trust or Partnership

and recorded document conveying interest to beneficiaries

 

 

Bankruptcy

Document(s) Required:

Order appointing the Trustee of Bankruptcy Estate, Order confirming the Plan of Reorganization (if applicable),

and the court order confirming any sales along with the recorded conveyance documents filed in the county or parish where the property is located evidencing sale of property

 

When a Royalty Owner Dies

Estate Proceedings – 

Title to real property owned by the deceased party passes one of two ways – either by testate succession or by intestate succession. Testate is with a probated Last Will and Testament while intestate is without a Will. In the absence of a Will, or if the Will has not been probated, title to real property passes according to the Laws of Descent and Distribution for the state in which the property is located and not in the state of residence.

Some states will not accept recordation of another state’s probate. In this case, Ancillary probate proceedings should be submitted to that state and a copy of the ancillary probate proceedings should be provided to Armor Energy, LLC. Ancillary probate refers to a probate proceeding that is required in addition to the primary probate proceeding that will take place in your state of residence. Typically, ancillary probate will be necessary because you own real property that is located outside of your state of residence.

 

Document(s) Required:

When a royalty owner dies with a Will (testate) & probate proceedings are being conducted in the state where the property is located –

Certified Copy of Death Certificate

and Order admitting Will to probate, Letters Testamentary, Last Will and Testament, evidence of payment of debts and inheritance taxes, and Final Decree of Distribution

 

When a royalty owner dies with a Will (testate) & probate proceedings are being conducted in a state other than where the property is located –

Order admitting Will to probate, Letters Testamentary, Last Will and Testament, documentation of ancillary probate proceedings opened in state where property is located (where applicable)

or an Affidavit of Heirship completed by a non-heir and filed of record in the country or parish where the property is located

Note an Affidavit of Heirship does not transfer title

 

When a royalty owner dies with no Will (intestate) –

Affidavit of Heirship completed by a non-heir and filed of record in the country or parish where the property is located

Note an Affidavit of Heirship does not transfer title

Death of a Joint Tenant

Document(s) Required:

Joint Tenants with Rights of Survivorship – Certified copy of Death Certificate of deceased joint tenant

Joint Tenants by Entirety – Certified copy of Death Certificate of deceased joint tenant

 

Life Tenant (also referred to as a Life Estate) – Certified copy of Death Certificate of deceased life tenant

and the names, addresses and Tax ID (i.e. Social Security) numbers of remaindermen 

and recorded document originally creating the Life Estate and named successors to the interest

Purchase/Sale of Interest

Document(s) Required:

Purchase of Interest – Recorded conveyance document filed in the county or parish where the property is located evidencing acquisition of property

Sale of Your Interest – Recorded conveyance document filed in the county or parish where the property is located evidencing sale of property

 

Please contact your attorney for legal advice and assistance with transfers of real property interests.